Confirming Eligibility for Family Members
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We are required to verify your dependent's eligibility before approving their enrollment in your health plans. Below is a list of acceptable documentation you can provide to certify any family members you cover under your benefits. We will only accept documentation that is in English or has been translated to English. You may translate documents not in English yourself, but you must have them notarized before submitting them for review.
You have 31 days from the date you added dependents to your health plans to provide dependent eligibility documentation. You do this by uploading documentation to Benelogic using the File Cabinet tool. We cannot approve your request to add dependents to your health plans without the required documentation.
| Dependent's Relationship to You | Preferred Documentation | Alternate Documentation | Document Resources |
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| Spouse, same or opposite sex, (unless legally separated) |
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| Registered Domestic Partner | State of California Declaration of Domestic Partnership Certificate | Most recent California (joint) tax return | State of California Website |
| Common Law Spouse (only if residing in the state for which you are common law spouses) Not applicable to California or international postdocs | Affidavit; or Declaration of Common Law Marriage, or other state legal affidavits or declarations | Most recent state (joint) return |
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| Biological Children up to age 26 |
*for newborns added within 31 days of their birth you are allowed to provide just the hospital certificate of live birth |
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| Stepchild(ren) up to age 26 | Legal certified copies of the marriage certificate and a birth certificate |
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| Adopted Child(ren) up to age 26 |
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| Foster child(ren) up to age 26 | Court assignment; or Agency order establishing legal guardianship and related legal documents that establish relationship and birth date | N/A |
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| Child(ren) up to age 26 for whom you are a legal guardian |
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| Child(ren) up to age 26 of your Registered Domestic Partner, who depends on your support and lives with you in a regular parent/child relationship | State of California Declaration of Domestic Partnership Certificate and birth certificate |
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| Adopted child(ren) up to age 26 of your Registered Domestic Partner, who depend on your support and live with you in a regular parent/child relationship |
State of California Declaration of Domestic Partnership Certificate and;
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| Child(ren) up to age 26 for whom the court has issued a Qualified Medical Child Support Order (QMCSO) | Qualified Medical Child Support Order (QMCSO). If already submitted to Stanford University, indicate to whom it was sent. | N/A |
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| Unmarried children age 26 or over if dependent on you for primary financial support and maintenance due to a physical or mental disability, incapable of self-support, and disability existed before age 19 | Birth certificate or other document supporting the relationship; and Proof of the disability from your child’s medical plan. Note: This audit verifies only dependent eligibility. Your medical carrier determines the child’s disability status. | Most recent state tax return |
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